Frequently Asked Questions
This section answers common questions from SCERS participating employers about membership eligibility, reporting, contributions, and working with SCERS.
How do I determine if a new employee should be enrolled in SCERS?
Most permanent full-time and permanent part-time employees are automatically eligible for SCERS membership. Temporary, seasonal, intermittent, and contract workers are typically excluded. If you’re unsure, contact SCERS for guidance before enrolling the employee.
How do I assign the correct membership tier?
Membership tier is primarily determined by hire date and whether the employee has reciprocal service with another public retirement system. SCERS provides tier assignment guidance, and employers should consult SCERS in cases where reciprocity or breaks in service may affect tier eligibility.
What forms are required at enrollment?
Employers must provide the new employee with a SCERS Member’s Affidavit (Form 6019) to complete and return. This form collects key identifying information and the member’s initial beneficiary designation.
How do we know which contribution rates to apply?
SCERS publishes annual contribution rate schedules for both members and employers. These rates vary by tier and membership category. Employers are responsible for using the correct rates for each employee. For the latest schedules, visit SCERS Contribution Rates.
How and when do we submit payroll reports?
Employers must submit pensionable compensation and hours worked on a biweekly basis (or according to your agency’s payroll cycle). SCERS provides file format specifications and expects timely and accurate submissions. Contact SCERS for technical assistance if needed.
What happens if an employee separates or goes on leave?
You must notify SCERS as soon as possible. This allows SCERS to update records and ensure contributions stop (if appropriate). Report the last day worked, reason for separation or leave, and whether the member is withdrawing, deferring, or transferring service.
Can an employee withdraw their contributions after separation?
Yes. Members who separate from employment and are not retiring can request a refund of their contributions. The employer must verify separation before SCERS can process the withdrawal.
How do we report a returning employee?
If a former member is rehired into a SCERS-covered position, notify SCERS immediately. SCERS will determine whether the employee continues in their prior tier or is assigned a new tier based on current law and reciprocity rules.
Who should we contact at SCERS with questions?
SCERS maintains designated contacts for each participating employer. If you’re unsure who your liaison is, reach out through the SCERS Contact Page or email the employer support inbox at RetirementEmploymentServices@saccounty.gov.